RFP/RFQ

REQUEST FOR QUOTATIONS

PROJECT: Dock 3 & Dock 5 Electrical Upgrades

LOCATION: 600 SE Bay Blvd. Newport, OR 97365

PRE-BID SITE TOUR: Monday, May 18 at 10:00 AM, at the Port of Newport Administrative Office, 600 SE Bay Blvd., Newport, Oregon.

BID DUE: June 15, 2026 at 3 P.M.

This is a request for your firm priced quotation to construct Dock 3 & Dock 5 Electrical Upgrades to meet the requirements of conditions of service as stated herein and in accordance with the documents listed in the “Applicable Documents” section.

Alliance Consulting Engineers is the acting on behalf of the Owner, Port of Newport, in issuing this Request for Quotation.

If the Services are purchased the Buyer will be Port of Newport.

Commercial Questions: Aubrey Putnam, Procurement Manager, (720) 224-3883

Technical Questions: Neil Faber, Project Engineer, (720) 205-8447

PROJECT LOCATION

The Port of Newport, Dock 3 and Dock 5 is located in Newport, OR in Lincoln County.

SCOPE OF WORK

The scope of work for the Port of Newport consists of Dock 3 and Dock 5 Electrical Upgrades at the existing Port of Newport. Scope of work includes but is not limited to:

1. Dock 3 work:

a. Demolish existing pedestals from floating docks.

b. Demolish existing power cables from existing panel to all pedestals.

c. Demolish existing panel and service feeder.

d. Provide new electrical service Panel 3 and associated metering equipment.

e. Coordinate with Brandy Gwynn of Central Lincoln PUD for all utility work.

f. Provide all required raceways, conductors, cables and means of support.

g. Install new pedestals to be furnished by the Port of Newport.

h. Provide emergency disconnects IAW NEC 555.36

i. Provide permanent safety signs IAW NEC 555.10

2. Dock 5 work:

a. Demolish existing pedestals from floating docks.

b. Demolish existing power cables from existing panel to all pedestals.

c. Demolish existing panel and service feeder.

d. Provide new electrical service Panels 5A and 5B and associated metering equipment.

e. Coordinate with Brandy Gwynn of Central Lincoln PUD for all utility work.

f. Provide all required raceways, conductors, cables and means of support.

g. Install new pedestals to be furnished by the Port of Newport.

h. Provide a new service feeder and disconnect to existing fuel dock mounted on support means approved by the Harbormaster.

i. Provide emergency disconnects IAW NEC 555.36

j. Provide permanent safety signs IAW NEC 555.10

3. Contractor is responsible for subgrade construction on City sidewalk. Contractor shall make cuts and patches to concrete in accordance with City requirements.

4. Provide new grounding electrode systems.

5. Contractor is responsible for the timely and legal disposal of all materials removed as a part of this project.

6. Contractor shall allow Port of Newport personnel to salvage spare parts from demolished pedestals before final disposal.

7. SCHEDULE: The Port of Newport recognizes that supply chain issues will affect both the cost and schedule of material deliveries. Furthermore, the Port cannot allow these docks to be under construction during commercial fishing seasons. Therefore, the schedule will be used:

a. The contractor will be allowed a procurement period to obtain long lead time items such as panels and cables. This period will extend from the award of bid and extend for 40 weeks. Extensions to this period will require Port approval.

b. The Port has secure storage which will be made available for the Contractor to store material specific to this project.

c. The windows of time of commercial fishing seasons are generally:

i. November 1 through February 15

ii. June 1 through July 31

iii. These windows of commercial fishing are subject to change based upon conditions established by the State of Oregon.

d. When the contractor has sufficient material to complete construction in a timely manner, the contractor shall coordinate with the Port. The contractor and the Port will negotiate schedule of construction activities.

SPECIAL SCOPE INSTRUCTIONS

Contractor shall coordinate with the Port of Newport to schedule work to be performed outside of both Crab season and Tuna Season to avoid interference with business at the port during these two seasons.

BID SELECTION

The Port Manager or appointed contact will evaluate each submitted proposal and report to the Port Commission with a recommendation if required. If required, the Port Commission shall make the final selection and reserves the right to reject any proposal not in compliance with all prescribed public bidding procedures and requirements, and my reject for good cause any or all proposals upon finding that it is in the public interest to do so. The Port will analyze information provided by all proposers. The successful Proposer will be selected ion the basis of the following:

Approach and evaluation of the past experience of the individuals who would be performing the work for the Port.
Responsiveness to proposal specifications and required information by a responsible bidder.
Fee for services performed.

CONSTRUCTION

Contractor is to inventory, account, and confirm all Port of Newport furnished materials as part of the engineer produced Bill of Materials. Contractor will inform Port of Newport of any quantity or product discrepancies within 48 hours of finding them. Any exceptions made to the Bill of Materials needs to be approved by Port of Newport before procurement.

Contractor is required to produce and submit a Bill of Materials (BOM) to Port of Newport for approval. The BOM should include all items not indicated by the engineering BOM that are required for the completion of all grounding, construction, connections, ETC. All materials should be itemized with cost and a final total provided to Port of Newport as part of the bid.

Bidder is required to supply a construction schedule for all work that will be done on the job site. This includes: Mobilization, construction, material procurement, demobilization, ETC.

The Contractor may be required to pay prevailing wage rates, depending upon the final total price of the project, in conformance to ORS 279C.800 thru 279C.870. A current copy of Prevailing Wage Rates for Public Works contracts in Oregon is available from the State of Oregon, Bureau of Labor and Industries.
The Port, if required, will pay a fee to the Bureau of Labor and Industries pursuant to the provisions of ORS 279C.825. The fee is one-tenth of one percent of the price of this contract, but not less than $100.00 nor more than $5,000.00, regardless of the contract price.

SAFETY

The Contractor will be required to comply with all applicable local, state and federal safety rules and regulations. All workers will be required to have completed a 40-hour OSHA safety course along with all federal, state, and local safety requirements. The cost of complying with these safety requirements shall be included in the bid (no extras will be allowed for training).

ENVIRONMENTAL

The Contractor will be required to comply with applicable local, state and federal environmental rules and regulations.

WORK SCHEDULE

Workers will be restricted to a 5 day 40 hour work week unless required by Port of Newport to ensure a timely completion of the project.

PERMITS

Contractor is required to pull all AHJ permits required.

Invitation to Bid - Newport Docks 3 and 5 2026.doc PON-E24-909 DETAILS-DETAILS SHEET 1.pdf PON-E50-930 WIRING DIAGRAM.pdf PON-E10-900 SITE PLAN-OVERALL.pdf PON-E10-911 DOCK 5 1-LINE-SHEET 1 OF 2.pdf PON-E10-900 SITE PLAN-DOCK 5B.pdf PON-E10-900 SITE PLAN-DOCK 5D.pdf PON-E10-912 PANEL SCHEDULES.pdf PON-E24-911 DETAILS - DOCK 3-DETAILS SHEET 1.pdf PON-E10-900 SITE PLAN-DOCK 5C.pdf PON-E24-909 DETAILS-DETAILS SHEET 2.pdf PON-E10-900 SITE PLAN-DOCK 5A.pdf PON-E00-001 DWG LIST.pdf PON-E24-909 DETAILS-DETAILS SHEET 3.pdf PON-E10-910 DOCK 3 1-LINE.pdf PON-E10-911 DOCK 5 1-LINE-SHEET 2 OF 2.pdf PON-E10-900 SITE PLAN-DOCK 3.pdf PON-E24-912 DETAILS - DOCK 5-DETAILS SHEET 1.pdf Site meeting.pdf

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REQUEST FOR QUOTATIONS

PROJECT: NOAA MOC-P Maintenance Dredging 2026

LOCATION: 2002 Marine Science Dr. Newport, OR

MANDATORY SITE VISIT: Documented site meeting on July 1, 2026 at 10 AM

BID DUE: July 14, 2026 at 5 p.m.

Proposals on this project will be accepted by Hand Delivery, Mail, Fax, PDF via email.

SUBMIT TO:

Port of Newport C/O Director of Ops

Phone: (541) 265-7758

600 SE Bay Boulevard

Fax: (541) 265-4235

Newport, OR 97365

Email: jim@portofnewport.com

QUESTIONS TO: Jim Durkee 541-270-0545

TERMS AND CONDITIONS:

1. Schedule for Work: Start: Permit issuance In-water: 11/01/2026 In water Completion: 2/1/2027

Time is of the essence. All attempts at improving the schedule will be made by the contractor; permit renewal application is in process, timeline pends permit approval. if the Port does not have approved permits in hand by 1600 January 4, 2027 work on the project will shift to 01 November 2027.

Upland disposal site preparation may begin as soon as the contract is awarded and can be completed at any point prior to commencement of in-water work.

2. General Description: The Port of Newport is requesting competitive quotations for hydraulic dredging at the NOAA Marine Operations Center – Pacific Facility. The scope of work includes maintenance dredging maximum of 18,000 cubic yards to the design depths provided. The dredging will encompass the north side of the facility wharf from 50’west of the wharf including berths #1 through berth #3. The approximate area is 50’wide x 800’ long. Maximum estimated yardage to be removed is 18,000 yds of loose sandy/silt material. The contractor shall provide a per cubic yard quote for dredging to design depths and costs associated with delivering and offloading dredge spoils to the upland disposal area. This RFQ includes the preparation and maintenance of the upland dredge disposal site.

3. Scope of Work: Provide all labor, material, tools, lift equipment, supervision (min one company employed, full time foreman), submittals, manuals and incidentals necessary to complete all work implied by the attached scope of work you are quoting. Any deviations taken by bidder to the terms, conditions, plans, specifications, codes, etc of this RFQ shall be clearly stated and included as an attachment to the Bid Form.

4. Bid Breakdown: Please use attached Bid Form. Your proposal cannot be considered unless the Bid Form has been completed in its entirety. Lump sum bids shall be inclusive of all taxes, freight, insurance, overhead, permits, fees, and profit.

5. Proposal Selection: The Port Manager or appointed contact will evaluate each submitted proposal and report to the Port Commission with a recommendation if required. If required, the Port Commission shall make the final selection and reserves the right to reject any proposal not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all proposals upon finding that it is in the public interest to do so. The Port will analyze information provided by all Proposers. The successful Proposer will be selected on the basis of the following:

a. Approach and evaluation of the past experience of the individuals who would be performing the work for the Port.

b. The results of reference checks including the ability to meet permit requirements.

c. Responsiveness to proposal specifications and required information.

d. Fee for services performed.

6. Drawings and Specifications: If applicable, bidder is provided with documents, which are thought to be necessary in preparing a proposal. Bidder is responsible for requesting any other documents/drawings from references in the scope of work that would be necessary to prepare a complete proposal.

7. Temporary facilities: If applicable, field office, telephone, office equipment, and storage are to be provided by the contractor. Contractor is responsible for receiving and storing materials and for clean-up and removal of any waste generated by this scope of work on a daily basis. Restrictions for parking will apply.

8. Safety: Successful bidder will comply with all OR-OSHA & OSHA safety requirements at all times while on Port property. Contractor will be responsible for all employee safety training, safety meetings, record keeping and safety compliance.

9. Insurance: Upon acceptance, contractor will provide proof of proper business licensing and registration in Lincoln County, Oregon, and will maintain all required licensing and permits required by Local, State or Federal jurisdictions to perform the services of this agreement. Contractor will provide proof of business liability insurance with a minimum of $2,000,000 liability coverage and maintain required liability insurance at all times for services and their responsible employees while on Port owned property. Contractor will be fully responsible to maintain all employee workmen's compensation insurance as mandated by Local, State and Federal requirements. Contractor shall name the Port of Newport as an Additional Insured and provide a Certificate of Insurance confirming Liability and Workers Compensation with a 30 day Notice of Cancellation, prior to starting any work. Contractor shall pay any and all payroll and withholding taxes and any other sums that is required by Local, State or Federal agencies.

10. Prevailing Wages: The Contractor may be required to pay prevailing wage rates, depending upon the final total price of the project, in conformance to ORS 279C.800 thru 279C.870. A current copy of Prevailing Wage Rates for Public Works contracts in Oregon is available from the State of Oregon, Bureau of Labor and Industries.

11. Boli Fee: The Port, if required, will pay a fee to the Bureau of Labor and Industries pursuant to the provisions of ORS 279C.825. The fee is one-tenth of one percent of the price of this contract, but not less than $100.00 nor more than $5,000.00, regardless of the contract price.

12. Nondiscrimination & Affirmative Action: The Port of Newport is an equal opportunity employer and provider and requires all Proposers to comply with policies and regulations concerning equal opportunity. The Proposer, in the performance of this Agreement, agrees not to discriminate in its employment because of an employee’s or applicant’s race, religion, national origin, ancestry, sex, age, or physical handicap.

13. Environmental And Natural Resources Laws To Be Observed: In compliance with ORS 279C.525, the following is a list of federal, state and local agencies, of which the Port has knowledge, that have enacted ordinances or regulations relating to environmental pollution and the preservation of natural resources that may affect the performance of the Contract:

FEDERAL AGENCIES:

Department of Agriculture, Forest Service, Soil Conservation Service, Department of Defense, Army Corps of Engineers, Department of Energy, Federal Energy Regulatory Commission, Environmental Protection Agency, Health and Human Services, Department of Housing & Urban Development, Department of Interior, Bureau of Land Management

STATE AGENCIES:

Department of Agriculture, Soil and Water Conservation Commission, Department of Energy, Department of Environmental Quality, Department of Fish and Wildlife, Department of Forestry, Division of State Lands, Water Resources Department

LOCAL AGENCIES:

Bureau of Reclamation, Geological Survey, U.S. Fish and Wildlife Service, Department of Labor, Occupation Safety and Health Administration, Water Resources Council, City Councils, Board of County Commissioners.

14. Public Safety During Construction: Public & Marine safety and traffic control shall be provided for by Contractor in accordance with the latest agency rules.

15. Street/Sidewalks Closure requirements: Street and sidewalk closures shall be kept to a minimum during construction. Access to local businesses shall be maintained at all times to pedestrian traffic. Any disruptions to pedestrian traffic to local businesses shall be coordinated between the Contractor and business owner to their mutual satisfaction. Contractor shall notify City Engineer and Emergency Services before closing any streets.

16. Compliance: Selected contractor is required to use “Best Management Practices” including all conditions and requirements set forth in the US Army Corps of Engineers (USACE) joint permit application and the Department of State Lands (DSL) authorization. All work must comply and be executed in all “requirements” in accordance with USACE, DSL, ODFW and DEQ conditions as directed in agency permit documents. Contractors must be familiar with and have copy of permit documents on site at all times during and while engaged in permit specified work tasks. Contractor will be liable for all fines or penalties related to non-compliant work or schedule.

NOAA Dredging RFQ February 2026.docx NOAA_MOC-P_CutFillReport February.pdf NOAA Eelgrass Mitigation Area Photos document.pdf 1200ca Permit PON.pdf 1200ca Erosion Sediment Control Plan 2020.pdf NOAA_MOC-P_Conditions and Profiles 2026 February.pdf

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REQUEST FOR QUOTATION

PROJECT: PORT OF NEWPORT 9 ACRE LOT GRADING

LOCATION: 1610 Yaquina Bay Road Newport, OR 97365

MANDATORY SITE VISIT: Documented site meeting on February 10, 2026 at 10:00 am.

BID DUE: March 2, 2026 3:00 p.m.

Amendment No. 7 Final Determination.docx